Office of the President

The Office of the President is an institutional administrative unit that provides comprehensive executive, administrative, organizational, and coordination support to the President of Al al-Bayt University.
The Office facilitates the flow of information and communication between the President and the University's colleges, departments, centers, and administrative units. It also coordinates with governmental institutions, academic and research organizations, community partners, and other relevant stakeholders in matters related to the University's leadership and institutional affairs.
The Office is responsible for coordinating the President's agenda, meetings, official engagements, correspondence, visits, and institutional activities. It also supports the systematic follow-up of matters referred by the President to the relevant units and facilitates communication throughout the implementation process.
Through effective organization, timely follow-up, information management, and professional coordination, the Office contributes to a coherent and efficient institutional environment that supports informed leadership and effective university administration.

Our Institutional Role
The Office of the President operates across four principal areas:
Executive Support
Providing the President with professional administrative and organizational support to facilitate the effective discharge of presidential responsibilities and institutional priorities.
Institutional Coordination
Facilitating effective communication and coordination between the Office of the President and the University's colleges, departments, centers, and administrative units.
Executive Follow-up
Coordinating and monitoring matters referred by the President to the relevant units and supporting timely and effective follow-up in accordance with established policies and procedures.
Institutional Engagement
Coordinating official meetings, visits, delegations, events, and engagements involving the President and maintaining professional communication with relevant governmental, academic, community, and international stakeholders.

Performance and Continuous Improvement
The Office is committed to continuously improving its performance and administrative practices.
Areas of focus include:
Timeliness and responsiveness.
Quality and accuracy of administrative processes.
Effective follow-up of presidential directives and institutional matters.
Efficient coordination of meetings and official engagements.
Stakeholder satisfaction.
Digital transformation and process improvement.
Effective records and knowledge management.
Continuous professional development

Core Functions
Executive Support & Presidential Agenda
Correspondence & Institutional Follow-up
Meetings, Councils & Committees
Protocol, Visits & Delegations
Institutional Coordination & Engagement
Records, Information & Knowledge Management
The organizational structure and functional units are subject to the University's officially approved organizational framework

A Commitment to Institutional Excellence
The Office of the President recognizes that effective university leadership depends not only on sound decision-making, but also on strong coordination, timely communication, disciplined follow-up, and effective institutional support.
Accordingly, the Office strives to serve as a professional and responsive institutional bridge between the President, the University's academic and administrative community, and its external partners.
Through professionalism, collaboration, innovation, and a commitment to continuous improvement, the Office contributes to an efficient and forward-looking institutional environment that supports the mission, strategic priorities, and continued advancement of Al al-Bayt University.

Key Responsibilities

Executive Support
The Office provides comprehensive support to the President in the organization and management of presidential affairs, including:
Coordinating the President's daily administrative agenda.
Preparing and organizing briefing materials and relevant documentation.
Supporting the preparation of meetings and official engagements.
Facilitating access to information and documents required for decision-making and institutional follow-up.
Coordinating priorities and administrative requirements related to the Office of the President.
Meetings and Presidential Agenda
The Office coordinates the President's official agenda and institutional engagements by:
Scheduling and coordinating meetings and appointments.
Organizing official meetings and institutional gatherings.
Preparing meeting files and relevant supporting materials.
Coordinating logistical and organizational requirements.
Supporting the President's participation in official events and institutional activities.
Correspondence and Institutional Matters
The Office manages and coordinates official correspondence and matters addressed to the Office of the President by:
Receiving and organizing incoming correspondence.
Routing matters to the appropriate University units.
Coordinating official correspondence issued by the Office.
Monitoring matters requiring presidential attention or institutional follow-up.
Ensuring appropriate communication with relevant stakeholders.
Institutional Coordination and Follow-up
The Office serves as an important coordination point between the President and the University's organizational units by:
Communicating presidential directives and instructions to relevant units.
Facilitating institutional coordination on matters referred by the President.
Monitoring the progress of matters requiring follow-up.
Coordinating feedback and updates from relevant units.
Supporting effective communication between the Office of the President and the wider University community.
Councils and Committees
Where applicable, the Office supports the administrative coordination and follow-up of councils and committees associated with the Office of the President by:
Coordinating meeting arrangements and documentation.
Organizing relevant records and supporting materials.
Facilitating communication with concerned units.
Following up on required administrative actions in accordance with applicable policies and procedures.
Protocol, Visits and Delegations
The Office coordinates official visits, delegations, and institutional engagements involving the President by:
Organizing official visits and meetings.
Coordinating the reception of distinguished guests and delegations.
Supporting protocol and hospitality arrangements.
Coordinating with relevant University units and external stakeholders.
Ensuring that official engagements reflect the University's institutional identity and standards.
Institutional Relations and Engagement
The Office supports the University's leadership in maintaining effective institutional relationships by facilitating communication and coordination with:
Governmental institutions.
Universities and higher education institutions.
Academic and research organizations.
National and international partners.
Community institutions and relevant stakeholders.
Records and Knowledge Management
The Office is committed to effective management of institutional records and knowledge through:
Organizing and maintaining official documents and correspondence.
Supporting secure records management and archiving.
Protecting confidential and sensitive information.
Strengthening electronic document management.
Preserving institutional knowledge and ensuring appropriate access to information in accordance with authorized procedures