Secretariat of Councils

Director's Word

Director's speech Since the establishment of the Department of the Secretariat of the Councils in 1993, it has been carrying out its work in implementation of what is going on and discussed in the sessions of the main councils of the university and its committees, through the director of the department, who presides over its organizational structure. The secretary of the council and the extent to which he performs his duties in the fullest and most complete way, he has an important and major role in writing down what is going on within the meetings of those councils, formulating the decisions emanating from them, and following up the workflow of the department and its implementation of those decisions, each according to his powers and in accordance with the applicable Jordanian universities law, and sequentially what is done from An amendment to the laws and regulations that refer to the powers of these councils. In addition, the department adopts a strategic planning process for its workflow in accordance with the university's evolving and changing vision and mission, as it periodically reviews the reference documents for transactions presented to its boards, and updates the forms of those documents, and the resulting decisions related to administrative work at the level of "members of the board." teaching staff, the administrative staff, and university students.” At the same time, the department continuously seeks to qualify its cadres through continuous training in order to keep pace with the continuous development of administrative work at all administrative and technological levels, especially in light of the technological development that administrative work is going through.

Kholoud Ahmed Al Shadifat
Director of the Councils Secretariat Department

About the Department

This department was established with the founding of the university in 1993. Previously, its functions were carried out through the President’s Office or through the Human Resources Department. In 2005, it was recognized as an independent department.

The Councils’ Secretariat Department is considered one of the important departments in the university. It is directly linked to the University President and serves as a liaison between the university presidency and the colleges, research centers, units, and various departments.

The department undertakes all tasks assigned to it in accordance with the University Law and the regulations and instructions in force at the university. These tasks fall within the scope of the main councils of the university or any committees stemming from them, as listed below:

• Board of Trustees
• University Council
• Deans’ Council
• Appointment and Promotion Committee

Vision

The department looks forward to keeping pace with the rapid growth of the university, and to stand side by side to achieve the university's vision of a global university in the field of teaching, scientific research, and service to the local and global community.

Mission

The department also looks forward to building bridges of communication inside and outside the university, and to contribute to providing the necessary information occur.

Goals & Values

Organizing the work of university councils such as the Board of Trustees, the University Council, and the Deans’ Council and their affiliated committees.

Preparing meeting agendas and coordinating the scheduling and organization of council sessions.

Recording and documenting meeting minutes and decisions issued by the councils accurately.

Following up on the implementation of council decisions and communicating them to the relevant university units.

Supporting the university decision-making process by providing the necessary documents, information, and records to the councils.

Enhancing institutional governance and ensuring that administrative and academic procedures comply with regulations and policies.

Improving administrative efficiency through the use of modern technologies in meeting management and document archiving.

Values of the Councils’ Secretariat Department

Transparency: Ensuring clarity in procedures and decisions while adhering to regulations and policies.

Accuracy and professionalism: Preparing official documents and meeting minutes with high precision and organization.

Responsibility and integrity: Maintaining official records and ensuring the proper follow-up of council decisions.

Teamwork: Coordinating effectively with different university faculties and administrative units.

Continuous improvement: Utilizing modern technologies to enhance administrative performance.

Quality and institutional excellence: Supporting the achievement of the university’s strategic goals.

Missions

The department is mainly concerned with the implementation of work related to academic and administrative affairs within the work of the aforementioned councils and committees and in accordance with the powers of the councils stipulated in the applicable Jordanian Universities Law, which are as follows:
Recommending to the Higher Education Council on many issues such as: approving the establishment, merging and canceling of colleges, departments, programs and academic majors, discussing draft regulations and submitting them to the Higher Education Council to complete the procedures for their approval in accordance with the rules.
• Determining the numbers of students for admission to the various programs offered by the university and determining university fees
Approving the appointments of faculty members, their transfer, promotion, delegation, secondment, leave, confirmation, assessment of their work and termination of their services.
Delegation and scholarship to obtain academic degrees
• Supporting scientific research that falls within the powers of the relevant councils
• Awarding academic and honorary degrees
• Establishing professorial chairs
• Adoption of the university calendar
Developing the necessary instructions to implement the provisions of the applicable regulations related to academic and administrative work at the university and approving them within the powers of the aforementioned councils.
• Approving development plans and projects, the budget, final accounts and financial reports, and submitting them to the Council of Higher Education for approval.
• Approving the conclusion of scientific, technological and cultural cooperation agreements between the university and its counterparts outside the Kingdom
• Acceptance of aid, donations, donations, grants, bequests and endowments
• Any other work that falls within the powers of the councils and committees above.

Organizational Structure

Contact Information

University No	+962 2 6297000
Fax	+962 2 6297080
Extensions	2004- 2017 -2029
Email	secretcouncils@aabu.edu.jo

Achievements

تعد انجازات الدائرة سنوية وغير ثابتة، حيث انها ترتبط بعدد القرارات التي تتخذها مجالس الحاكمية فيها، ويتم تزويد مركز الجودة والتطوير بتقرير سنوي عن كل نهاية عام جامعي.